Minutes – 9th June 2014


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Those Present:   Cllrs: B. Flack (Chairman); W. Leetham (Vice-Chairman); G King; C. Dunster; H. Samuelson; P. Hutt; H Cole; Clerk D. Horswell.


Also present: County Cllr. J. Simmonds and three members of the public.


The Chairman welcomed everyone to the meeting.


1. Apologies for absence:  – Cllr. C. Sturgeon – illness; Ward Cllr. J. Gilbey; Ward Cllr. B. Fitter; both have previous engagements.


2. Changes to Register of Declarations of Interest and DPI in Matters to be discussed:

Cllr. King declared an interest as a Village Hall Management Committee member in any matters to do with the village hall and Cllr. Leetham declared an interest as an employee of the University in the University planning application.


3. Matters raised by the public:

1. Mr Gammon said that the ditch and pavement on the corner of Chapel Lane and Whitstable Road had vegetation growing over it. The Chairman said that the matter will be looked at and reported to the relevant people.


4. Reports from Ward and County Councillors:

County Cllr. John Simmonds congratulated Cllr. Flack on her new role as Chairman.

Regarding the maintenance of footpaths in the parish he said that the news was not good. Due to cuts in funding PROW have a limited budget and will only maintain essential footpaths. However, he thought that any path that urgently needed work could be reported to PROW. Priority areas need to be identified and Cllr. Simmonds will liaise with Cllr. King about this. Community Payback and Canterbury Ramblers are to be contacted to ask for their assistance in maintaining the footpaths as well as any residents who wish to take part.

Cllr. Leetham complained about passengers not being able to get off the buses at Westgate and asked what KCC are doing to work with Stagecoach. Cllr. Simmonds said he will report back at the next meeting.


5. Approval of the Minutes of the Parish Council meeting held on 12th May 2014:

The minutes of the 12th May 2014 meeting were approved and accepted as a true record of the meeting.

Proposed by Cllr. King, seconded by Cllr. Hutt and all Cllrs. present AGREED.

Cllrs Leetham and Samuelson both abstained as absent at the May meeting.

Ref Item 11: Cllr. King reported that the offender following children in School Lane had been apprehended in Tyler Hill.



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6. N.H.W. Report:

Cllr. King gave his report in which he said that there had been one incident of the theft of a motor vehicle from Highfield Close and one of a forced entry to a shed on

Honey Hill, although nothing had been reported as being stolen from the shed. He had received 44 messages since his last report, details of which had been promulgated, as necessary, through the local network and on the Parish Council website. He had received several complaints about a vehicle which had been parked on the pavement at Tile Kiln Hill, causing wheelchair users and mothers with buggies having to walk in the roadway, thus putting themselves in some potential danger. The PCSO, Mat Farley, responded to his request for assistance, visited the scene, and arranged for the vehicle to be towed away and impounded. A number of people had complained about vehicles parking on the pavements in the vicinity of the local shop and post office and also using the dedicated disabled parking bay. Following Cllr. King’s meeting with Police and Council officials civil enforcement officers have patrolled the village to deal with these incidents and will carry out random checks in the future.

Cllr. King said that ample funds are still available for the continuance of the local scheme.

Thanks were given to Cllr. King and the street monitors for their work.


7. Village Hall Report:

Due to Cllr. Sturgeon’s absence there was no Village Hall report. Cllr. King said that the Garage Safari had raised over £500 profit.


8. Matters Arising including:

8.1 Public Paths & Rights of Way:

As reported in agenda item 4, Canterbury Ramblers and Community Payback are to be contacted to ask for assistance in maintaining the parish’s footpaths.

8.2 Noticeboards: (The Green, School):

Cllr. Samuelson reported that the funds are on the way for the new noticeboard at the school. Cllr’ Flack reported that the new noticeboard for The Green is on order with a delivery time of approx. 4 – 6 weeks.

8.3 Recreation Ground update – Follow up of F.I.T. Registration:

Cllr. Flack reported that an application for a ‘Fields in Trust’ registration for the Nature Reserve had first been discussed about two years ago, but due to the hall extension and transfer of lease it had been set aside at that time, but the clerk has now spoken again to Terry Housden from F.I.T. about re-addressing the application. The fields will now be WW1 Fields in Trust but it will retain the name Keirs Meadow. The Chairman and clerk will book an appointment with CCC solicitor, Martin Duncombe, to get back all the documents following the lease transfer in order to arrange a meeting with the F.I.T. representative. All members were in favour of this action.




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8.4 Highway Issues – parking on Tile Kiln Hill – propose yellow lines from 11/13 and the existing yellow line opposite 17/19:

As reported in May’s minutes Ward Cllr. Ben Fitter had received an email from a local resident requesting that yellow lines be painted on Tile Kiln Hill, from the flashing school sign opposite 11/13 and the existing yellow line opposite 17/19, but after discussion at the last meeting it was decided that this would serve no useful purpose as it would still need to be enforced.

However, it has been decided to re-address the agenda item as the matter

of having a Rural Enforcement Officer is to be on the agenda of the R.A.M.P. committee meeting on 16th June. It was noted that lots of parents take advantage of the parking facility at the Hare and Hounds.

Cllr. Samuelson declared an interest as Chairman of the School governors and said that they regularly write to the parents regarding inconsiderate parking.

It was proposed that the Parish Council support an application be made for double yellow lines from 11/13 and the existing yellow line opposite 17/19:

Proposed by Cllr. Leetham, seconded by Cllr. Cole, all present AGREED

8.5. Parish Plan Committee update:

Cllr. Flack reported that it is all proceeding well and the members are looking at various areas in the village and community. Members will look at which questions need to be asked. The target is still to release the questionnaire in September.

8.6. Blooming Blean update:

The judging is to take place on 11th June. It will include the John Graham Centre.

8.7. Hazel’s bench update:

The supplier has removed his plaque from the front of the bench as requested and placed it on the side.

It was agreed to place on next month’s agenda an item to discuss a dedication and invitation to Hazel’s family and relevant people. The Chairman will contact Hazel’s family.

8.8. Enforcement Officer for Rural Areas:

Cllr. Flack had taken this idea to Ward Cllr Fitter who thought it was a good idea and has had it put on the agenda for the next RAMP meeting.

8.9. Update on incident with Ken and Kevro Properties:

The clerk gave an account on the matter. The outcome has been that the Parish Council has been informed by Mr Kelk that the Parish Council can plant and maintain the flowerbeds in front of the shops. All agreed that this was a positive outcome.

8.10. Leggett Charity – to look at either changing the remit with Charity Commission or to close down and use the money within the community:

Cllr. Flack explained that this was a charity which had been set up in 1820, with under £100, for the benefit of the poor of the community. There is now over £2,000 in the account but it was agreed that the charity doesn’t reflect today’s situation. Cllrs. Leetham and Samuelson are now the current Trustees. It was agreed to look into it with the Charity Commission. It was noted that if dispersed it will have to be the community that benefits.


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8.11. CRB check for Ken:

As Ken’s work as the village handyman involves him working in an area where there could be children or vulnerable adults it was agreed to arrange for him to have a CRB check. Although he already has one for his volunteer work this does not cover him for his work on behalf of the Parish Council.

Cllr. Flack will source the relevant forms.

8.12. Unofficial 80mph signs – update by Cllr. Hutt:

Unofficial signs had been put up either ends of the village warning that vehicles travel at speeds up to 80mph. These had been taken down by Cllr. Hutt and will be stored in the parish council office for the owner to collect.


9. Councillors’ Reports:
9.1 Cllr. Leetham  said that as he had been absent from the Annual meeting he wanted to take the opportunity to thank the clerk for her support to him during his time as Chairman and said that the Council had made a good choice in voting Cllr. Flack as Chairman.

He reported that he has looked at the pond in the Nature Reserve which has quite an amount of water in it at the moment. Cllr. Flack asked whether the members thought it necessary to have safety equipment there but Cllr. Leetham said that when Jon Shelton of KSCP set it up he didn’t think it necessary. It was decided that a warning notice should be put up.

Cllr. Leetham also reported that bus fares had gone up, the Draft Local Plan is out for consultation and that two wood carvings had been put up at the entrance to the Crab and Winkle Way by a local volunteer.

9.2 Cllr. King reported that he had circulated a report of the recent Police Forum meeting that he had attended. The next meeting is in October and will hopefully be in Blean.

9.3 Cllr. Cole said  that she will be putting notices up making people aware of the campaign to Save Canterbury Hospice but there has been a delay in printing.

9.4 Cllr. Dunster mentioned again the ‘Canterbury’ directional sign which is in hand by Kent Highways.


10. Correspondence (as previously circulated):

All correspondence and emails have been circulated to all members.


11. Planning Applications (as previously circulated):

The following applications had been received and circulated to all Cllrs. for comment.

1. CA/14/01024/FUL – Erection of conservatory to rear of dwelling – 50 School Lane –

No objection by BPC.

2. CA/14/00975/FUL – Proposed garage with store above to replace existing attached

garage and outbuilding – Elsinore, 2 Giles Lane – No objection in principle by BPC

but questions as to why both roof lights and windows are needed in the roof space.

Also, potential lack of privacy by a neighbouring place of worship.

3. CA/14/01069/FUL – Single-storey extension – 20 Mount Pleasant – No objection by

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BPC – Cllrs Cole and King declared an interest as neighbours of the architect and

as the proposed application overlooks both their properties.

4. CA/14/00993/FUL – Proposed extensions to Careers and Employability Services

building, replacement of windows and general refurbishment – Careers Advisory

Service, Keynes College, University Road – No objection by BPC.

11.1. CA/14/01032/FUL – Development of an academic building for Kent Business

School, School of Maths, Statistics and Actuarial Science – UKC, Park Wood Road

This application was displayed prior to the meeting for members to view. It was

agreed that it would be kept in the office for members to view as it was such a large



11.2 Decision Notices:

1. Replace front boundary fence with a brick wall to match in with

the brick gate posts. – Blean House, 2 Whitstable Road CT2 9EA – GRANTED

2. Certificate of proposed lawful development inrespect of conversion of garage

to habitable room and infill of existing porch – 4 Chestnut Avenue – WOULD



11.3  Tree Notices: None

The clerk explained that notification had come from CCC that tree notices would no

longer be circulated to Parish Councils each week and would only be displayed on the

CCC website. It is thought that Ward Cllr. Fitter has taken this matter up with CCC.


12. Approval for invoice payments and signing of cheques:

Banking details for May 2014


Chq. 002481 – Mr K Waddington – Handyman’s Wages May 2014 – £151.20

Chq. 002482 – Mrs D Horswell – Clerks Salary May & Petty Cash – £691.99         

Chq. 002483 – HMRC – PAYE & NIC May 2014 – £40.62

Chq. 002484 – HPC – 50% Clerks Conference – £30.00

Chq. 002485 – Meadow Grange Nurseries – £33.97

Chq. 002486 – BVHMC – Hall Hire April & May 2014 – £22.00

Chq. 002487 –– BVHMC – Portion of Utility Bills – £45.92

Chq. 002488 – Cutters Garden Services – Hedge & 3 x footpaths – £280.00            

Chq. 002489 – Wicksteed Playscapes – Elephant bolts and labour – £242.40


Total paid out             £1,538.10


Bank Statement as at 21st May 2014

Current Account – £2000

Business Reserve Account – £32,445.19

(Interest bearing account used to feed Current Account, when needed, to maintain a balance of £2000)



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13. Date of next meeting:

The date of the next meeting is 14th July at 7.30pm.


14 Any Other Business:

No other business.


There being no further business the meeting closed at 8.50pm.