Minutes – 9th July 2012

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Minutes of Blean Parish Council Meeting held at the Village Hall, School Lane, Blean on Monday 9th July 2012.
 
Those Present:    Cllrs: W. Leetham (Chairman); H. Samuelson (Vice-Chairman); G King; C. Sturgeon; C. Dunster; B. Flack; P. Hutt.
 
Also present: County Cllr. J Simmonds and four members of the public.
 
1. Apologies for absence:  Ward Cllrs. Mrs H. McCabe and J. Gilbey.
 
The Chairman welcomed the Councillors and members of the public to the meeting and explained the fire drill and location of the toilets.
 
2. To Adopt new Kent Code of Conduct, Standing Orders and Declaration of Members’ Interests.
The Chairman recommended that the new Kent Code of Conduct be adopted. All papers related to this had been circulated by email to the Cllrs. prior to the meeting and hard copies presented at the meeting for the Cllrs to retain. The Declaration of Interests forms are to be completed and handed back to the clerk to forward to CCC Monitoring Officer, Mark Ellender.
Proposed by Cllr. Leetham, seconded by Cllr. Hutt, all present agreed.
Adoption of new Standing Orders and seven Principles of Public life
Proposed by Cllr. Leetham, seconded by Cllr. King, all present agreed.
 
3. Declarations of Interest in Matters to be discussed.
Cllrs. Sturgeon and King reaffirmed their interest as Hall Management Committee members. Cllr. Leetham said that his son would be submitting another planning application in the near future and he will abstain from commenting on any consultation.
 
4. Matters raised by the public
4.1 Mrs Kelk thanked the Parish Council for organising the clearing of the footpath near her property, although, the vegetation was not cleared away. Cllr. Simmonds asked the clerk to email him, if it was thought to be KCC’s responsibility, as it was unacceptable of them to not clear the vegetation but it was established that it was PROW that had worked on the footpath.
4.2 Mr Gammon remarked that there were still no speed limit signs on the A290. Cllr. Simmonds said that the ‘Be aware of new speed limit’ signs had been ordered and also a new interactive sign has been ordered for the Canterbury end of the A290.
Cllr. Simmonds also said that a Highway engineer is to look at the various highway issues as identified in Mr Bentley’s letter.
 
5. Reports from Ward and County Councillors
5.1 County Cllr. Simmonds gave his report in which he spoke of the fact that Cllr Hazel McCabe is very unwell and how the district and residents in the community owe her a debt of gratitude.
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5.2 He also spoke of the benefit capping and how this will have implications of people being moved from London where rents are expensive to less expensive areas.
 
6. Approval of the Minutes of the Parish Council meeting held on 11th June 2012
6.1 Cllr. Flack asked for a correction in the minutes as she had registered her interest, as a member of Friends of Blean Church, in agenda item 7.7 not 7.6.
This being noted the minutes of 11th June 2012 were approved and accepted as a true record of the meeting.
Proposed by Cllr. King, Seconded by Cllr. Flack, all present agreed.
Signed by the Chairman.
 
7. N.H.W. Report
7.1 Cllr. King gave his report in which he said that there had been one unusual theft in the village of a horse passport and horse history folder from Seapier Morgan Stud.
36 messages had been received from Kent Police and Trading Standards, relevant ones being promulgated through the normal outlets. Ample funds remain in the account to administer the scheme.
 
8. Village Hall Report
8.1 Cllr. Sturgeon gave the BVHMC report (attached to the minutes).
8.2 Cllr. Samuelson gave thanks to the Village Hall Committee for all the hard work in organising the village fete.
8.3 The Chairman said that he is pleased that the transfer of the freehold is starting to take place.
A working party is being set up consisting of members of the Parish Council, members of the Village Hall Committee with Andy Burgess as Chairman and taking notes.
 
9. Matters Arising
9.1 Public Paths and Rights of Way
No matters arising.
9.2 Recreation Ground including repair of play equipment
The order acknowledgement has been received from Wicksteeds for the repair of the play equipment with a proposed start date of 26th July.
Following the report last meeting from Cllr. Flack on the Homefront play equipment visit, the planning department is to be contacted to enquire whether planning permission has to be obtained if a fort were to be purchased with regards to the height.
Cllr. Flack is to present a demonstration of the proposed fort at the next coffee morning in the hall.
Cllr. Leetham said that he had enquired from Cllr Gilbey whether the parish would be eligible for a S106 grant for new play equipment including a youth shelter. He was also exploring the ‘Awards for All’ grant application.
9.3 Terms of Reference
The Chairman had circulated a paper, prior to the meeting, concerning ‘Terms of Reference’ for all members serving on other committees as part of Best Practice.
 
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Cllr. Sturgeon said that she had sought advice from KALC on this matter and following this asked why it was necessary as it would involve setting up a committee to monitor fellow councilors. The Chairman replied that all Councillors should be clear as to their responsibilities when representing the Parish Council.
Cllr. King said that surely the Code of Conduct covered all the points that could be raised.
Following the discussion it was noted that the form would not be accepted.
9.4 Request to offer services of a Fish and chip van Fridays 5pm – 8pm outside the village hall
A letter had been received regarding the above.
Cllr. Flack declared an interest as she knew the person offering the service.
Cllr. King said that he had asked local residents’ opinion and Mr Amin (Binny) from the Londis shop who was happy to endorse the idea.
It was felt that by having the van parked outside the hall it would cause problems with parking for events at the hall. Binny suggested that the van operate from the layby, outside the previous builders’ office, or round the corner from the shop.
The clerk will write and inform the applicant of the views of the Parish Council.
 
10. Councillors’ Reports
10.1 Cllr. King spoke of the young people on the Duke of Edinburgh Awards who had completed the 2nd tour of the village in which they helped with the Digital switch over on older televisions. He had much appreciated the service.
10.2 Cllr. Flack reported that she had been approached by six residents concerned about the state of the frontage of the old Police House which was becoming to look like a builders’ yard.
The clerk will write a letter to Paul Abbott.
10.3 Cllr. Flack reported on the Fire Safety Officer’s visit in the hall which was attended by Jenny Samuel, two Fire Officers and herself.
It was a very productive visit and, in general, the Officers had no areas of great concern.
The new emergency lighting is being installed by Southgates on 24th July.
Richard Meadows and Cllr. Flack will measure for a portable ramp for disabled access which would be stored in the hall with vicro straps.
Grab rails with back plates were an option to be fitted on the back door.
The polystyrene ceiling in the store room is to be removed in August.
10.4 Cllr. Flack showed members the new memorial plaque, supplied by The Friends of Blean Church, to replace the one damaged by vandals. The Parish Council gave thanks to The Friends of Blean Church for organizing and providing the plaque.
10.5 Cllr. Samuelson asked Cllr. Simmonds about the re-marking of the lines outside the school. It was thought that it may be general work at bus stops.
10.6 Cllr. Leetham reported that the ragwort had been removed from the Nature Reserve by KSCP and George Rigden would be contacted to cut the hay once the wild flowers had died. Several residents had commented on how nice the Reserve looked.
It was noted that there wasn’t a sign indicating where the Nature Reserve is.
Cllr. Leetham said that an excellent job had been done of clearing out the ditch.
 
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11. Correspondence
All correspondence and emails received and circulated
These included:
Letter of thanks from BPC to Mr Mooring – providing ’60 year’ plaque for The
Green
Letter of thanks from BPC to Mr Young – hedge & fence at 23 Tyler Hill Road
Oast to Coast Summer 2012
Agenda – Standards Committee – 20th June
Letter of thanks from Stephen Hambrook – BPC donation to Sailing Week
Rural News
Agenda – Development Management Committee – 26th June
Letter from Mr Hollingsbee – Offering the services of a fish & chip van outside the
hall on Friday evenings 5pm – 8pm
Order acknowledgement from Wicksteeds – repair of play equipment
New Kent Code of Conduct & Declaration of Interest forms
Report on Fire Officer’s visit 12th June – Blean Village Hall
Emails reference:
Thanks from BVHMC to BPC for £434 towards Jubilee celebrations
KCC – Kent Lane Rental Scheme – Consultation
Notice of New Code of Conduct for adoption by Parish Councils
Notice of New Declaration of Interests Forms
John Simmonds – 30mph speed limit & safety on Blean Common
Thanks to KCC Highway gang & Cllr. Simmonds for work carried out in village
CCC Concurrent Funding Application 2013/2014
11.1 It was noted that the Concurrent Funding application and Capital Grant
application for the Parish Council had been received. Deadline 7th September.
 
The clerk explained that the funding application for village halls had been
taken out of the Parish Councils’ application by the District Council, and that
Village Hall Management Committees could now apply for funding for both the
internal and external expenditure of village halls as well as both being able to
apply for Capital Grant applications.
 
12. Planning Applications – The following applications had been received and circulated to all Cllrs. for comment.
1. CA/12/00461/LB – Listed building consent for roof alterations to building within the cartilage of Hoath Court Farmhouse – Estates Buildings Office, UKC CT2 7NN
– No objection.
2. CA/12/01046/VAR – Variation of condition 04 of CA/12/00591/FUL relating to code for sustainable homes and reducing requirement of Level 3 – Land adjacent, 29 Tile Kiln Hill – No objection.
 
3. CA/12/01041/FUL – Single-storey rear and side extension and enlargement of roof dormer – 22 Mount Pleasant CT2 9EU – still in circulation.
 
Decision Notices
1. CA//12/00607/FUL – Retention of touring caravan – 34 Hillside Paddocks, Blean Hill CT2 9EF – GRANTED
 
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2. CA/12/00735/LUP – Certificate of proposed development for a single-storey rear extension – Gorsefield, Giles Lane – WOULD NOT BE LAWFUL
3. CA/12/00593/FUL – Erection of enclosure to create 3 indoor multi purpose courts – University of Kent, Parkwood Road, Blean, CT2 7SR – GRANTED
Proposed Works to Trees in a Conservation Area
1. Reduce the height of one Pine tree by 30% and thin branches to make tree less prone to storm damage – Courtlands, Vicarage Lane
2. Re-pollard a Poplar tree, with very large cavity from base to start of pollard to
make safe.
Fell all five Poplars which have blown over in recent storms to make safe. All located at the rear of the property. – Letts & Co, Bartletts, Tyler Hill Road
13. Approval for invoice payments and signing of cheques
Cheque signed between meetings
Chq. 002280 – BVHMC – Utility Bill – Feb – April 2012                         £ 73.03
Chq. 002281 – KALC – Emergency Planning  meeting cancelled – Cancelled cheque
Cheques to be signed
Chq. 002282 – Mr K Waddington – Handyman’s Wages June 2012       £125.13
Chq. 002283 – Mrs D Horswell – Clerks Salary June 2012                      £661.20
Chq. 002284 – Mrs D Horswell – Petty Cash June 2012                           £ 94.08
Chq. 002285 – HMRC – PAYE & NIC June 2012                                    £ 40.55
Chq. 002286 – BVHMC – Hall Rent June 2012                                         £ 11.00
Chq. 002287 – S Buchan – Tree surgery & ditch clearance                     £270.00
Chq. 002288 – P. M. Wells Builders – Roof, gutters & plaque                 £214.80
Chq. 002289 – KSCP – Removal of ragwort in Nature Reserve              £156.25
DD – Serco – Waste Collection – June 2012                                               £ 26.30
DD – BT – Telephone & Broadband                                                          £193.47          
 
Total              £1865.81
Bank Statement as at 9th July 2012
Current Account – £2000
Business Reserve Account £45,030.21
 
14. Any other business
The Chairman asked for the Arien Noticeboard brochure to be circulated to all members.
 
There being no meeting in August the next meeting is 10th September 2012.
 
There being no further business the meeting closed at 8.50pm..
 
 
 
 
Date     _______________                 Signature     ______________________________ 
 
BVHMC report for the Blean Parish Council meeting 9th July 2012.
 
On Monday 18th June the Rural Kent judge and Romanian visitors spent over 2 hours in the village looking around, talking to residents, businesses and others about village life.
 
They were particularly interested in the following areas:
1. Community – A better place to live       2. Sustainability – A better future
3. Business – A better place to work                  4. Communications – Being in contact
 
They toured Blean looking at Blean School, by visiting and having a tour of the Church courtesy of Stephen Laird, the John Grahame Centre courtesy of Christine, and visited local businesses and shops, who all gave them a warm welcome. They expressed interest in the local facilities provided for Pre-School and our young people, and for the community in general. They were able to elicit views and take information away from representatives of local organisations, interest groups, residents, businesses, volunteers and committee members about Blean village life. They all sat down at a tea party in the hall after their tour, with approximately 30 people present. The result of their visit will be forthcoming later on in the year.
 
Our DOE award student has linked himself with Tyler Hill Football club to assist and collaborate with them in their training programme for children during the summer.
 
The main focus of June for the hall committee and working party volunteers was the annual village fete and music festival which was held on Saturday 25th June on the recreation ground. We were blessed with good weather and the village community and crowds flocked in to support the day and evening events, to enjoy the fun and music. The final total is still to be confirmed but over £3200 (profit) has been banked, donations are still being received.
 
Thanks to everyone who worked so hard in planning, organising, catering, setting up, taking down and generally helping us in their individual or collective way to run and manage all the diverse elements necessary; to ensure this huge event is a really safe and successful day. Special thanks to the community and visitors who made it another memorable occasion for Blean village to remember, as without their support the day couldn’t have achieved such a wonderful result.
 
The clearing up on Sunday and Monday was again undertaken by willing volunteers to ensure that the recreation ground and hall were restored. Thanks to Meadow Grange Nurseries who loaned us their garden chairs as we needed every single one. 
 
Jenny Bradbury and Rodney Watts from Rural Kent came to the BVHMC meeting last Monday 2nd July 2012 to inform and advise the committee about the implications for transfer of the freehold of the hall from BPC to BVHMC. The Hall Trustees agreed to proceed with the transfer process as indicated in the statement of intent letter dated 31st January 2012.
 
Rodney Watts advised on H & S compliance issues outstanding to fulfil Hallmark Level 2 application.
 
Jenny Bradbury enquired about the status of the BPC Office regarding payment of council tax and Denise, as Clerk, kindly initiated an enquiry to CCC to confirm.
 
Jenny Bradbury recommended Rural Kent’s legal advisor Jonathan Dawson to undertake the work and process needed to transfer the freehold of the hall from the BPC to the BVHMC, contact has been made with him.
Denise (BPC Clerk) and we are working together to make progress, we’ve located the conveyances and a range of documents he requested; these have been scanned or copied and sent to him for information.
 
It would be helpful for the representatives of the Parish Council, BVHMC and Building and Research Group volunteers to meet this sometime this month at a time convenient to all, for preliminary discussion. To explore the response from the BVHMC dated 2nd June 12 to the BPC regarding: expansion and clarification of conditions relating to the transfer of the freehold and land offered, for the proposed development.
 
Andy Burgis (Leader of the B&RFG) has kindly offered to Chair and take notes at these meetings.  
 
Fund raising and grant applications will continue. CCC single grants gateway form for village hall use has replaced concurrent funding forms (Sept deadline); CCC/CIFT capital grant for village hall application to be submitted by September.
 
 
 
 
 
Carol Sturgeon 9th July 2012