Minutes – 13th October 2014

 

Sheet 1728

Those Present:   Cllr: B. Flack (Chairman); Cllr.W. Leetham (Vice-Chairman); Cllr. C. Sturgeon; Cllr. C. Dunster; Cllr. P. Hutt;; Clerk D. Horswell.

 Also present: Ward Cllr. J. Gilbey; Ward Cllr. B. Fitter; County Cllr. J. Simmonds and four members of the public.

 1. Apologies for absence:  –-Cllr. G. King – family commitments; Cllr. H. Samuelson – family commitments; Cllr. H Cole – on holiday.

 2. Changes to Register of Declarations of Interest and DPI in Matters to be discussed:

Cllr. Sturgeon declared an interest as a Village Hall Management Committee member in any matters to do with the village hall.

 The Chairman welcomed everyone to the meeting.

 3. Matters raised by the public:

3.1. Mr Gammon raised the continuing matter of the drain at 16 Bourne Lodge Close. The clerk replied that the contact details of the resident had been given to the Drainage Engineer from Canterbury City Council who is to liaise directly with the resident.

3.2 Mrs Letts raised the matter of the latest planning application for the University and whether footpath CB13 is to be kept.

Ward Cllr. Fitter is to get back to Mrs Letts on this matter.

3.3 Correspondence had been received from Mr Bentley requesting a footpath on the ‘odd numbered’ side of Blean Common.

The Chairman said that this issue had been addressed before when a meeting was had with Kent Highways and that it would be an incredible financial implication.

County Cllr. Simmonds said that he is happy to have a look at the work involved again with KHS Engineer, Ryan Shiel, and work out the costings. He suggested that maybe spreading it over a few chunks would be a more manageable project.

4. Reports from Ward and County Councillors:

4.1 Ward Cllr. Gilbey reported on:

Preparation of the District Council Budget – which had gone very well indeed
Local Plan – to be submitted on 15th November
Westgate Hall – opening on 13th November
Gaol Café – opening in early December
City centre Christmas lights – there will be lights this year
Deep cleaning of the under passes
Pooling Business Rates of six District Councils and K.C.C.

 Sheet 1729

 The Chairman raised the matter of the ownership of the bus shelters in Blean which, at the present time is C.C.C, but Blean Parish Council would like to take over the ownership and receive money from Concurrent Funding for the upkeep.

This possibility is being investigated and, hopefully, there will more details to circulate later.

4.2 County Cllr. Simmonds gave his report on the KCC Budget which is gloomy. Government funding has, once again, been cut.

2000 jobs have, so far, been cut at KCC.

A budget consultation has been compiled by KCC for residents to complete

 Cllr. Leetham asked whether there was any news on the A290 HGV ban.

Cllr. Simmonds said that it has to go to the Transportation Board with a Public Notice and Public Consultation even though it’s a re-application.

 5. Approval of the Minutes of the Parish Council meeting held on 8th September 2014:

The minutes of the 8th September 2014 meeting were approved and accepted as a true record of the meeting.

Proposed by Cllr. Leetham, seconded by Cllr. Hutt and all Cllrs. present AGREED.

 6. Reports and Updates: (Reports circulated to Cllrs prior to meeting and attached to these minutes)

No questions raised on these reports.

 7. Matters Arising including:

7.1 Public Paths & Rights of Way:

Cllr. Leetham commented that on the footpath leading from Whitstable Road to the University car park the hedge has been replaced by a fence which is a big improvement.

7.2 For Discussion: Memorial Gates and Cycle Racks:

The exact measurements have now been obtained and Cllr. Flack is to email Steve Reith and Andy Burgis so as to decide the best place to site them. The decision will be made at the hall meeting on 27th October.

A suggestion was made about putting a cycle rack outside the shop.

Cllr. Leetham is to follow it up to see if there is funding for an additional pair. Permission would need to be sought from the owners of the land.

7.3       For Discussion: Defibrillator:

Mr Paul Barnes from The Red Cross is to give a demonstration at the public meeting on Thursday 30th October.

The Chairman asked members to circulate the information to residents.

7.4       For Discussion: Leggett Charity – The Future:

Cllr. Leetham explained that the dissolution  of the charity was taking place with the Charity Commission and the bank account will be closed..

Investments will temporarily be paid into the Parish Council bank account and recorded separately until it is paid out to the Village Hall and the Nature Reserve.

Sheet 1730

7.5       A2 Weekend Closures:

Cllr. Flack reported that last weekend the signage was much better than the first weekend. Motorists are directed from M23 to use the M20.

Cllr. Gilbey thanked members for their reports and said that there was to be a meeting of officers on Friday morning. They would liaise with the Highways Agency Enforcement Manager.

An agreement has been reached with the University to provide a temporary Park and Ride with spaces for 2000 cars.

The Councillors were asked to continue monitoring the situation and reporting back to Cllr. Gilbey and Cllr. Simmonds.

8. Councillors’ Reports
8.1 Cllr. Dunster  reported that the pavement at Hillside Paddock is overgrown with brambles. Also, 34 Blean Hill.

8.2 Cllr. Sturgeon reported that the school run had been dangerous that morning.

Cllr. Flack said that extra double yellow lines on Tile Kiln Hill were to be considered at the Joint Transportation Board next spring and to keep monitoring it.

8.3 Cllr. Leetham said that there was a revised bus time-table and copies would be in the parish office.

Cllr. Simmonds spoke of the introduction of a super-bus from Canterbury to Hythe.

8.4 Cllr. Flack said that an application to R.A.M.P. for funding for a youth shelter had been submitted.

Also an application will be made to C.I.F.T. for phase 3 of the play equipment project.

Cllr. Simmonds asked her to let him know of the costings for a new slide and swings.

9. Approval for invoice payments and signing of cheques:

Banking details for September

Chq. 002519 – Mr K Waddington – Paint brushes, Unibond &WD40   £   25.62

Chq. 002520 –  Miss B Flack – Re-imbursement for Map             £   44.40

Chq. 002521 – BVHMC – Hall rent – Sept & Oct 2014      £   39.00

Chq. 002522 –  Viking – Flip Chart sets x 2     £ 119.98

Chq. 002523 –  Meadow Grange – Plants, Compost & Cuprinol     £   37.50

Chq. 002524 – Mr K Waddington – Handyman’s Wages Sept 2014     £ 182.40

Chq. 002525 – Mrs D Horswell – Clerks Salary Sept 2014    £ 670.60       

Chq. 002526 – HMRC – PAYE & NIC Sept 2014    £   47.82

Chq. 002527 – Casement Signs & Graphics – 3 signs    £ 130.49

Chq. 002528 – Goodfellers Tree Surgeons – Rec Ground conifers  £ 200.00

Chq. 002529 –  Alan Groombridge – Nature Reserve hay cutting  £ 120.00

DD – Serco – Waste Collection July 2014     £   58.27

DD – Serco – Waste Collection August 2014    £   58.27

 Total paid out             £1734.35

 Sheet 1731

 Paid in:

BVHMC – 50% Waste Collection July 2014    £24.28
BVHMC – 50% Waste Collection August 2014   £24.28                                                          

Total paid in               £48.56

Bank Statement as at 18th Sept 2014

Current Account – £2000

Business Reserve Account – £ 22,377.71

9.1 To receive: Mid-year Financial Report:

The report had been circulated to all Cllrs. prior to the meeting and was accepted by all members present.

10. Planning Applications (as previously circulated)

The following applications had been received and circulated to all Cllrs. for comment.

1. CA/14/01820/FUL – Erection of two semi-detached dwellings within the cartilage of a listed building – Honey Hill Farm, 11 Honey Hill – BPC comments – Close proximity to two neighbouring properties, both would be overlooked by the development. The generation of more traffic entering and exiting, from and onto a major link road from Whitstable to Canterbury A290. The entrance is on a bend and is not visible when travelling northerly to Whitstable. The entrance is also diagonally opposite to the entrance to a holiday let business which also generates a lot of traffic in and out during peak times. The design bears little relation to an agricultural workers cottage. There has been no attempt to blend the design with the existing listed building on the site. No attempt has been made to plant a buffer hedge or screen to afford privacy to the overlooked property on the west perimeter. There is no mention on the drawing or the Design Statement of the ditch which runs along the western perimeter and then westward towards the woods. This is part of a rain gully originating on the A290 opposite the Royal Oak Public house and traverses the entrance road to the Park Homes and along the back of 4 properties before entering the site. This must be kept clear etc as there have been previous localised flooding issues. Blean Parish Council has concerns that this application is now the third application for the site. There is further land still available on the site and also an old grain store. There is a need for a strategic plan to be submitted for the whole site rather then the present piecemeal applications. Due to the issues raised about the site entrance and road safety Blean Parish Council believe that Kent Highways should be consulted and also Southern Water due to the drainage issue. The Parish Council feels that it would be more appropriate for any development to be single storey in the style of hop pickers huts. Any development if approved to be subject to the provision of a new pavement along the A290, with a traffic island to aid pedestrians crossing the road. Blean Parish Council's Planning Sub-committee have requested a site visit with Mr David Campbell the Planning Officer for this application.  Blean Parish Council make a

Sheet 1732

request to speak at any Planning Meeting convened to consider this application as we hold strong objections to the proposed application.

2. CA/14/02036/FUL  – Demolition of existing bungalow and replacement with new two-storey dwelling – Hempshall Lodge, Honey Hill, Blean CT5 3BW – in circulation

3. CA/14/02049/FUL – Erection of a single-storey side extension, demolition of existing conservatory and erection of a single-storey side extension, enlargement of existing dormer windows, tile hanging to existing two-storey projection at firdt floor level and replacement front boundary wall – Oak House, Pean Hill CT5 3BJ – in circulation

4. CA/14/01930/FUL – Shed for storage of gardening tools – Blean Village Hall, 2 School Lane CT2 9JA – in circulation

10.1 Decision Notices:

Overcladding and window replacement to existing building – Ingram Building, UKC – GRANTED

Proposed garage with store above to replace existing attached garage and outbuilding

– Elsinore, 2 Giles Lane – REFUSED

Work to Trees in a Conservation Area

Tree Notices –  None

11. Date of next meeting:

The date of the next meeting is 10th November at 7.30pm.

Cllr. Simmonds reminded everyone to complete the KCC budget questionnaire.

12 Any Other Business:

Cllr. Flack spoke of looking into the possibility of boosting the Parish Council’s WiFi to facilitate the village hall.

Cllr. Flack also reminded the Councillors to boost residents’ awareness of completing the Parish Plan questionnaire on-line or paper copies obtained from the parish office or the village shop.

There being no further business the meeting closed at 8.50pm.

 NEIGHBOURHOOD WATCH REPORT  OCTOBER 2014

Since my last report to Council,  I have received 39 messages from Kent Police and Trading Standards, the relevant ones of which have been circulated through the usual network.

 Bicycle thefts are occurring throughout the division, particularly at the University,  so owners are advised to pay particular attention to security when cycles are left unattended.

 Telephone scams of many different types are still being received by local residents,  one in particular claims to be from the local council, saying that council tax has been overpaid.  The caller actually quotes the resident’s tax reference number, and asks for bank details to be confirmed in order that a repayment can be processed.

 Godfrey King  NHW Coordinator

 Chairman's Update October 2014

Following our last meeting various items have been followed up as outlined below:

 Planning Application re: Honey Hill Farm – the Planning Sub-committee met with two residents directly affected by the proposed development and a viewing of the area took place.  Following the meeting strong objections were lodged with Canterbury City Council [as circulated] and a further meeting was arranged with Mr David Campbell, Planning Officer which proved very helpful.  Informal discussions took place between BPC, the residents and Mr P Kay the developer.  We are hopeful that the design, drainage and access issues will re-addressed.

 We have now received accurate measurements for the cycle racks and are in discussion with representatives of BVHMC about the siting of these etc.

Following the discussion at our September meeting, Mr Paul Barnes of British Red Cross will attend a public meeting on 30th October to demonstrate and discuss the use of Pads within the community.  He will be able to answer all of our questions about this matter.  We will then make a decision at our November meeting in the light of our knowledge from the meeting.

The dissolution of the Leggatt Charity is now in full procedure with Charity Commission and the banks accounts are in the process of being closed and the monies temporarily transferred and ring-fenced in the BPC bank account until final distribution.

The flip chart has been purchased and also the new interpretation panel about Blean has been installed.  Many thanks to Godfrey for the photographs.An application has been made to RAMP for funding towards a Youth Shelter [meeting place].  During a recent coffee morning I was able to talk to some of the residents living adjacent to the Recreation Ground about the meeting place for our younger residents and its siting.  The concept was well received with good ideas about siting.

Parish Plan Questionnaire has been launched and although we have had a few technical problems replies are now begining to come in.

PLEASE ENCOURAGE ALL RESIDENTS TO BE INVOLVED – THIS IS THEIR OPPORTUNITY TO BE PART OF THE FUTURE PLANNING FOR THE VILLAGE.

Barbara Anne Flack

Chairperson

Blean Parish Council

 Report from BVHMC to BPC meeting 13th October 2014 – Carol Sturgeon

Designation of disabled car parking places remains outstanding and on the committee’s agenda for marking out and yellow paint. A revised regular users’ hall letting agreement was finalised and has been issued. The key is still needed for the car park barrier to lock it; the coded version will be fitted ASAP.

Fund raising has continued with monthly coffee mornings, lunches, sales of home produced goods and products, the hall is a popular venue for people to meet regularly,  talk together, promote other groups and generate common interest in Blean, with the Heritage Museum open for visitors as an added bonus.

All profits from the volunteers fund raising are invested in the hall & fabric.

The next coffee morning event is: Sat 25th October 10am – 1pm.

The monthly held dementia awareness lunches have proved hugely popular and needed, approx 50 people regularly turn up to enjoy a freshly prepared and cooked 3 course meal.  This additional hall resource to provide catering on a semi-industrial basis is hugely appreciated and valued as it will help to address and meet community need for alternative and new services.

A notice board dedicated to Dementia awareness will be placed on the outside of the hall soon to publicise the lunches and provide written information as many people rely on this as they have no access to the internet. This isn’t a fund raising or profit making event, the cost of the food only is met by personal donations which currently cover food costs, if/when this fund is depleted a small charge for the lunch will be made, according to people’s individual circumstances.

A separate and regular community based weekday lunch club for others of all abilities, needs and ages in the village, is also desirable, other community minded groups may wish to collaborate and host this.  Guidance will be offered to those who wish to cook to ensure they’re au fait with the extractor system and operation of the range cooker. BVHMC will be purchasing essential cooking utensils, trays and fundamental equipment for the main kitchen from current fund raising as we continue to provide our own equipment at the moment.  This will be undertaken and purchased ASAP.Judging took place in June by the S&SEiB assessor for Blean’s “Its Your Neighbourhood” entry.  The assessment report was received in September which showed Blean on the second level as “improving” which was remarkable as this was out first time entry!  We thank everyone who collaborated in the Blooming Blean project which made such a positive and beautiful impact in the village and community environment. The report is being circulated to our collaborators for their information, interest and with helpful tips for further improvement if Blean community enters again next year: Blean RtheR volunteers, Blean Pre-school, BPC, BVHMC, FOBC and the John Graham Centre all worked brilliantly together.

BVHMC’s AGM is open to the public and will be held on Monday 27th Oct @ 7.30pm in the hall/committee room – everyone welcome.  That concludes my report.

Carol Sturgeon 07.10.2014.