Minutes of Blean Parish Council Annual Meeting held at the Village Hall, School Lane, Blean on Monday 10th June 2013
Those Present: Cllrs: W. Leetham (Chairman); B. Flack (Vice-Chairman);
G King; C. Dunster; P. Hutt; C Goldstein.
Also present: County Cllr. J. Simmonds and four members of the public.
The Chairman welcomed the Councillors and members of the public to the meeting and explained the fire drill and location of the toilets.
1. Apologies for absence: – Cllr. H. Samuelson; Family Commitments
Cllr. C. Sturgeon; Ward Cllr. J. Gilbey; Ward Cllr. B. Fitter – at City Council R.A.M.P. meeting.
The Chairman informed the meeting that Charles Harris had tendered his resignation as a Parish Councillor with immediate effect. This was due to his age (91) and increasing mobility problems. Thanks were given for his commitment and hard work over the twenty one years that he had served on the Parish Council.
Therefore there is now a vacancy on the Council which will be publicised on the village noticeboards, Local Gazette and Parish Council website.
2. Changes to Register of Declarations of Interest and DPI in Matters to be discussed.
Cllr. Leetham declared that he is ceasing work from Chaucer School as from 20th June 2013.
Cllr. King declared an interest as a Village Hall Management Committee member in matters to be discussed.
3. Matters raised by the public
3.1 Mrs Kelk reported that the stile on CB8 is unstable and dangerous. Clerk to report to PROW.
3.2 Mrs Kelk also said that all the new bins delivered for five properties had been left at the top of the driveway.
3.3 Mr Akers reported that he had experienced taxis doing 60mph on A290. Cllr. Leetham told him that the best way was for him to report it to the Licensing Officer at CCC directly.
The increasing problem of speeding on the A290 was discussed with County Cllr. Simmonds saying that he wanted 30mph roundels painted on the road but it is against traffic regulations.
Cllr. Leetham reported that today there had been two incidents with a man being knocked down outside Meadow Grange Nursery and a lady had had an accident which took out a telegraph pole and power cable resulting in loss of power to nearby properties for a considerable period of time.
Cllr. Samuelson, in his absence, had also asked for speeding on Pean Hill to be included in the agenda as residents were concerned following the death of a young man as a result of an accident that had recently occurred on Pean Hill.
Cllr. Simmonds said that he had talked to the Police Unit concerned and they were reticent to disclose the cause of this particular accident but he will talk with them again when once the inquest had been held.
Cllr. Goldstein reiterated that speeding on the A290 is the main concern of most of the residents.
4. Report from County Councillor
County Cllr. Simmonds said that is pleased to have been re-elected and has his old job back in finance. On 26th June there will be the Government Spending Review. The savings having to be met are expected to be the same as this year.
£36m will be lost in grants next year so not a very positive picture for the future year.
5. Approval of the Minutes of the Parish Council meeting held on 13th May 2013
The minutes of the 13th May 2013 meeting were approved and accepted as a true record of the meeting.
Proposed by Cllr. King, seconded by Cllr. Hutt and all Cllrs. present AGREED.
6. N.H.W. Report
Cllr. King gave his report in which he said that there had been an incident on Blean Common where a distraction burglary had taken place. An elderly resident had opened the door to a smartly dressed young lady who asked to use the toilet. While the resident was dealing with her an accomplice is believed to have entered the premises and stolen prescription drugs. The police have been informed.
Speeding continues to be of great concern with the recent RTA on Pean Hill now resulting in the death of the driver. Police have been asked to carry out enforcement checks on this and other sections of the A290.
29 messages have been received from Kent Police and publicised in the normal manner.
7. Village Hall Report
In the absence of Cllr. Sturgeon, Cllr. King read out the BVHMC report prepared by Cllr. Sturgeon (attached to these minutes).
7.1 Village Hall Transfer
Following discussion on the problems encountered by the BPC solicitor and the BVHMC solicitor regarding shared utilities and rights of access the following resolution was proposed:
Blean Parish Council propose to transfer the whole of the footprint of the Village Hall, car parking and Parish Office subject to a long-term 999 year lease being granted to Blean Parish Council for the Parish Office with permanent rights of access and use of utilities during the term of the lease.
Proposed by Cllr. Hutt, seconded by Cllr. Flack, all Cllrs. present AGREED.
Cllr. King abstained as a member of the Village Hall Committee.
The clerk was instructed to inform BPC’s solicitor that this proposal has been accepted.
Cllr. Flack asked what the problem was with Viridor and Cllr. King replied that they need to have sight of the Village Hall Title Register.
Cllr. Flack suggested that perhaps Viridor can be contacted and offered a letter from BPC confirming that the transfer is ongoing.
8. Planning Sub-Committee Report
Cllr. Leetham reported on a meeting that had taken place between himself, Cllrs. Flack and King and Mr Richard Cook which concerned possible inclusion in the Local Plan of Lucketts Farm being a possible future site for development.
Cllr. Leetham suggested that part of any potential scheme should include affordable housing.
Cllr. Leetham said that the public can comment on the Local Plan on the CCC website.
9. Matters Arising including:
9.1 Public Paths & Rights of Way
Nothing reported other than the stile on CB8.
9.2 Consideration of quotes for spoil mound –
A new quote had been received for £4,523.50 +VAT. The clerk was awaiting an additional quote.
9.3 Consideration of a Neighbourhood Plan
There had been no response from Adrian Verrall inviting him to a future Parish Council meeting to explain how to go about producing a Neighbourhood Plan or alternative. The clerk was asked to contact him again.
Cllr. Leetham said that he and Cllr. Hutt will be attending a meeting on Thursday that he may be at and, if so, he will ask him to contact the clerk.
Cllr. Goldstein was concerned about the delay in setting up a Neighbourhood Plan or alternative as this could result in losing out on grants. She said that, although it has to be a community led project, someone needs to set the ball rolling and this should maybe start with a public meeting.
9.4 Consideration and approval of a new Internal Auditor
The clerk read out an email that she had received from Kevin Funnell who has considerable experience with dealing with Parish Councils and internal audits. He deals with neighbouring parishes and would come to the office to carry out the audit.
Proposed by Cllr. King, seconded by Cllr. Flack, all Cllrs. present AGREED
9.5 Consideration of quotes for an information board on the Recreation Ground
At the last annual inspection by Wicksteeds of the play equipment it was suggested that an information board giving contact details in an emergency or if a piece of play equipment was faulty should be erected.
The clerk had obtained quotes and the best option was from Roger Casement for £60 + post mix.
Proposed by Cllr. Leetham, seconded by Cllr. Hutt, all Cllrs. present AGREED
Cllr. Flack suggested that the clerk enquire from Mr Casement whether he makes noticeboards and, if so, obtains a quote for one on The Green and opposite the Royal Oak.
10. Councillors’ Reports
10.1 Cllr. Dunster – it was noted that a Highways Inspector was to look at the newly erected fence at 11 Blean Common.
Cllr. Dunster said that she had spoken to the occupiers of The Paddocks, 34 Blean Hill and they are to cut back their hedge.
She was concerned about roots from a tree at 12 Blean Common. Cllr. King will have a look.
She also mentioned that the pavement is cracking outside the picture framing business near the school.
10.2 Cllr. Hutt raised the matter of the new wheelie bins and thought that Helen Bennington from CCC should be invited to give a talk at the next meeting.
Cllr. Hutt also asked whether it was known at what stage the appeal for Hempshall Lodge was. Clerk to ask Ward Cllr. Fitter.
10.3 Cllr. Leetham reported that the bus fares had increased as from 26th May.
Sturry Parish Council have resigned as members of K,A.L.C.
KSCP will be coming to clear the ragwort in the Nature Reserve later this month at a cost of approx. £105.00.
There had been complaints of quad bikes being ridden on land behind Honey Hill.
K.A.L.C. Councillors Training Day on 13th July. Cllr. Goldstein said that, unfortunately, she wouldn’t be able to attend.
All correspondence (as previously circulated to members):
1. Draft Water Resources management
2. BPC letter to Mr Kelk ref footpath by shops
3. BPC email to Lee Evans – suggesting a public consultation
4. 2 x Emails to Adrian Verrall – invitation to talk on Neighbourhood Plan
5. KALC letter to Brandon Lewis, DCLG
6. Revised quote from Steven Cook and Son – Spoil Mound
7. Notification of UKC Summer Ball – 1st June
8. CCC – Programme of meetings 2013/2014
9. KALC – Parish News – June 2013
10. KALC – Councillors Conference – 13th July – Petham Village Hall
11. Correspondence ref Transfer of Freehold
12. KALC – Extended permitted development rights for householders
13. Speeding on Pean Hill
12. Planning Applications – The following applications have been received and circulated to all Cllrs. for comment.
1. CA/13/00770/FUL- Dormer to rear of dwelling – Linden Lea, Blean Common, Blean CT2 9ES – No objection by PC
1. CA//13/00274/FUL – Erection of children's day nursery – Land North-West of Parkwood & East of Blean Primary School, Parkwood – GRANTED
2. CA//13/00371/FUL – Detached building for use as holiday let – 8 Honey Hill – REFUSED
3. CA//13/00491/SOD – Details submitted pursuant to condition 04 (replacement tree) of planning permission CA/12/00238/FUL – Administration Buildings, Chaucer College, University Road, Canterbury, – APPROVED
4. CA/13/00696/FUL – Application for permanent planning permission for a car park – The Sports Centre, UKC – GRANTED
Proposed Works to Trees in a Conservation Area – None
13. Approval for invoice payments and signing of cheques
Banking details for May 2013
Cheques for Approval and Signature
Chq. 002369 – HMRC – PAYE & NIC May 2013 £ 55.63
Chq. 002370 – Mr K Waddington – Handyman’s Wages May 2013 £ 153.13
Chq. 002371 – Mrs D Horswell – Clerks Salary May 2013 £ 688.97
Chq. 002372 – BVHMC – Rent for hall – May 2013 £ 11.00
Chq. 002373 – Mrs D Horswell – Petty Cash May 2013 £ 11.15
Chq. 002374 – BVHMC – Transport of spoil £ 800.00
Chq. 002375 – BVHMC – Utilities for Parish Office £ 75.62
Chq. 002376 – A J Welch – Internal Auditor £ 198.00
DD – Serco – Waste Collection – 90848975 £ 32.88
Total out £2026.38
Bank Statement as at 23rd May 2013
Current Account – £2000
Business Reserve Account – £46,275.68
(Interest bearing account used to feed Current Account, when needed, to maintain a balance of £2000.
Reserves funds of £11,000 earmarked for the BVHMC)
14. Date of next meeting
The date of the next meeting is 8th July 2013
15. There being no further business the meeting closed at 8.55pm..
Date _______________ Signature ______________________________
Blean Village Hall Management Committee report 6th June 2013 – Carol Sturgeon
The land and freehold transfer from BPC to BVHMC remains an outstanding problem as access to: £65.000 Viridor Credits Award is denied until legally confirmed. Viridor Credit’s solicitors need sight of the title to the hall docs to record against their legal charge document which forms part of their award’s terms and conditions of funding
It’s imperative for BVMHC to access the Viridor award before the end of August, as, if this is compromised by further delay this would cause a serious cash flow problem to pay the builder, and BVHMC would be in breach of contract.
Andy Burgis sent a message yesterday (dated 10th June) to the BPC outlining a simple and straightforward solution to the land transfer process for their consideration.
Both BPC and BVHMC solicitors are liaising with each other to progress and finalise the transfers, which both parties are keen to complete ASAP.
On a more positive note the Phase 1 project is making excellent progress since its start on 16th April, despite a 2 week break in work activity as the builder was on holiday, work has resumed again and is on target.
The hall remains in full use and will continue until 24th July when it will be closed for 6 weeks to enable the builder to complete the work and break through process.
Fund raising continues and will continue throughout the summer by the volunteers to meet any additional costs and any small deficit outstanding needed to complete the building work. We were delighted to receive a £10,000 grant from Garfield Weston dated 20th May plus several private donations and fund raising event donations received since the last report.
Sunday 19th May’s unique Blean breakfast bacon butty bike ride raised £100+ Sat 25TH May’s home-made coffee morning raised £300 and Godfrey’s exhibition showing Crab & Winkle photos raised £150 for the Blean Museum, that morning.
The community residents are watching the hall extension grow day by day and brick by brick, which is very exciting for everyone to see. The Heras fencing, front and back, has a drawing of the internal layout to inform and guide the community.
Jon Shelton from Blean Initiative visited us last Tuesday to assess the internal spaces to use to hang interpretation boards reflecting the natural environment & history of the Blean. These will endorse the Blean Initiative and hall’s “hub” status as an information sharing facility installed here, when Phase 1 is completed.
On 29th June the next big event is the annual village fete mid-day onwards and music festival 6pm – 10.30pm onwards – tug of war challenge, sideshows, home- made food, Faversham off road model car club, arena displays, bar, & lots more to do and see, posters with all information/details/information about us from posters + bleanvillagehall.co.uk website or follow us on Twitter or Facebook – please look at the website and find out more. Hanging baskets are appearing beside the bunting!