Minutes of Blean Parish Council Meeting held at the Village Hall, School Lane, Blean on Monday 10th February 2014
Those Present: Cllrs: W. Leetham (Chairman); B. Flack (Vice-Chairman);
G King; C. Dunster; C. Sturgeon; H. Samuelson; P. Hutt.
Also present: Ward Cllr. B. Fitter; Ward Cllr. J. Gilbey; County Cllr. J. Simmonds and three members of the public.
1. Apologies for absence: – None
The Chairman welcomed everyone to the meeting and explained the fire drill, fire exits and location of the toilets. Cllr. Sturgeon explained that the doors leading from the community area out to the car park and paved area are now fire doors.
2. Changes to Register of Declarations of Interest and DPI in Matters to be discussed.
1. Cllr. Sturgeon and Cllr. King declared an interest as Village Hall Management Committee members in matters to be discussed.
3. Matters raised by the public
3.1 Mr Gammon raised the matter of the potholes in Bourne Lodge Close/Chapel Lane which he said are now as bad as last year. The road surface is breaking up badly. Cllr. Leetham said that part of the original work is still outstanding from last year KHS had said will be done after April this year.
3.2 Mr Gammon raised concern again about the drainage sump in the garden of 16 Bourne Lodge Close. Cllr. Gilbey said that an engineer from CCC had investigated and the sump was ok. Cllr. Fitter also confirmed that the matter had been followed up and unless there were any concerns about it not functioning properly the matter should be left for now.
3.3 It was noted that the recycling notice is still by the original site and the sign on the post in Tyler Hill Road. Clerk will arrange for both to be taken down.
4. Reports from Ward and County Councillors
Ward Cllr. Gilbey spoke of the problems with flooding in the valleys in the area. The District Council had distributed 14,500 new design sand bags which had been effective.
The Local Plan will be proceeding in March/April. Two late editions, development behind the Royal Oak and Development at Lucketts Farm will not be included.
The Weight Restriction along the A290 will be re-enforced.
The Westgate – buses have a problem getting through the towers, the problem will be discussed between KCC and Stagecoach.
The Budget consultation will hopefully be going through on Thursday. There have been 1,500 new jobs created in the area.
County Cllr. Simmonds spoke of the Freedom Pass which is an optional service provided by KCC and is not a statutory requirement. It costs KCC £14million per
year to provide. The new card will cost £200 and will be able to be used five days a week from 6am to 7pm except in August. He said that schools do get a sizeable grant towards pupils’ travel.
Council Tax debate – this will be increased for 2014/2015 by 1.9%.
KCC are prepared for the repairing of potholes in the district, 1200 were reported in the first week of the bad weather. Emergencies will be done although there are difficulties due to the wet roads.
He said that the New Homes Bonus is back.
5. Approval of the Minutes of the Parish Council meeting held on 9th December 2013
The minutes of the 9th December 2013 meeting were approved and accepted as a true record of the meeting.
Proposed by Cllr. Dunster, seconded by Cllr. Hutt and all Cllrs. present AGREED.
5.1 ref 8.3 Chestnut Avenue Trees – Cllr. Dunster commented on a piece of land in Chestnut Avenue that was overgrown and full of rubbish. It was agreed that if any immediate neighbour had an issue with it they can complain to CCC Environmental Health.
6. N.H.W. Report
Cllr. King reported that it has been a comparatively quiet period at the present time, although a number of scam phone calls and internet scams continue to be of concern, as do rogue traders making unsolicited calls upon householders. Warnings about these have been circulated through the normal channels. He has received 68 messages from Kent Police and Trading Standards since his report in December.
Although contacts and previous relations with previous PCSOs have always been extremely positive, he regretted to report that he has had no contact with the current PCSO for the past two months or so. Cllr. King has a meeting with the Police Area Commander scheduled for March when he will express his concerns and has already written to Ann Barnes about the matter.
7. Village Hall Report
Cllr. Sturgeon gave a report on the Village Hall (attached to these minutes).
The question of the car park being opened for clubs was raised and Cllr. Sturgeon explained how this was being dealt with.
County Cllr. Simmonds left the meeting at 8.20pm.
8. Matters Arising including:
8.1 Public Paths & Rights of Way
It was agreed that all the footpaths everywhere are extremely muddy. Cllr. Samuelson reported that the school will be putting fencing where the vegetation had been cut down on the path to the school. The fallen tree on the pathway to the University next to 42 Whitstable Road had been reported to KHS and the clerk has had a report that trees are down on CB8.
8.2 Recreation Ground inc. play equipment
Cllr. Flack reported that the mound is looking green although it has obviously been impossible for the netting to be put on it yet. The daffodils that have been planted on the edge of the new car park are all growing. A tree inspection had been carried out by a tree surgeon and the estimate for £185.00 for the necessary work to be carried out was AGREED. A grant has been submitted to Cllr. Simmonds Members’ Fund for £500 for a picnic table. Cllr. Flack said that she had email and contact details for Viridor and would like permission to proceed with enquiries to them for funding for further play equipment on the recreation ground. This was AGREED.
8.3 Chestnut Avenue Trees
No further update has been received from KHS Tree Officer despite requests. This will be chased up for the meeting in March.
8.4 Site of bench in memory of Hazel McCabe
It was agreed to place the bench on a concrete base adjacent to the car park on the recreation ground with a Hazel Tree planted next to it. Don MacLeod has been contacted and will liaise with Anthony Mooring, who is making the bench, for measurements for the base.
8.5 Parish Plan
Cllr. Flack apologised that the Parish Plan meeting did not take place in January but this was due to personal reasons. Four people had expressed an interest in helping and she suggested that a sub-committee is set up. Two volunteers are keen on developing the Nature Reserve and Cllr. Sturgeon had sent through a list for available funding as the Parish Council alone has difficulty in accessing funding. It was agreed to have a meeting at the next coffee morning on 22nd February. Cllr. Flack asked for volunteers from the Parish Council, Cllr. Leetham offered and Cllr. Sturgeon said that she will provide support as Hall representative. Ward Cllr. Fitter will be assisting by setting up the on-line questionnaire.
8.6 Highway Issues – Request for double yellow lines outside 2 Tyler Hill Road
It was noted that the owners of 2 Tyler Hill Road have also spoken to Richard Jenkins, CCC Transportation Officer, and understand that this request will not be able to be considered until next year’s transportation review.
8.7. Kevro Properties Correspondence
There has still been no response although, presumably following correspondence from the Parish Council, tarmac has been placed on the slope of the footpath next to the fishing tackle shop. Ward Cllr. Gilbey said that he hasn’t been able to find out any further information. Cllr. Flack suggested about looking into whether a Health and Safety survey could be carried out on the site where the garages are.
8.8 Twinning letter from Patrick Robert
Cllr. Samuelson said that Patrick Robert has replied by email and will come over and visit.
8.9 Parking on Tile Kiln Hill
Cllr. Samuelson declared an interest as Chairman of the Governors of Blean School and said that he writes annually to the parents about the issue of parking. A letter had been written by the Parish Council to the occupier of 48 Tile Kiln Hill asking him to not park on the pavement as this makes it difficult for pedestrians and he had replied by phoning the clerk and saying that it is difficult to park there and he
has had damage done to his car by passing vehicles. It was agreed to continue to monitor the situation.
8.10 Notice Board at the School
A letter has been received from a resident asking if a notice-board can be put up at the school as residents at that end of the village have no information on events taking place in the village. Cllr. Samuelson is to look into the matter and email the resident.
8.11 Barton Court Grammar School Consultation
It was agreed that the consultation should be publicised for the public to respond and opinions sought from residents at the next coffee morning so that the Parish Council could comment on their behalf.
9. Councillors’ Reports
9.1 Cllr. Dunster reported that the street light by the bus shelter is still not working and the sign pointing towards Canterbury has disappeared.
9.2 Cllr. Leetham reported that the Wicksteed inspection for the play equipment has been arranged. This will be an accompanied inspection and will include a risk assessment.
The Annual Parish Assembly is on 14th April and all members agreed that it should, as usual. be prior to the Parish Council meeting of that date
The precept information received shows that Band D has been slightly reduced to £22.01 which is probably due to the extra propertied being built in the village.
He reported that there is an increase in the number of cyclists using the Crab and Winkle Way. There are a number of potholes which have been reported to KCC.
All correspondence (as previously circulated to members):
Oast to Coast – Winter 2013
ACRK – Annual Summary 2012-2013
Ann Barnes – Meet the Commissioner Event – 22nd January 2014 – Folkestone
Email to Open Spaces Society cancelling BPC subscription
Canterbury District Parish Charter Draft 6
KSCP – Stour View
Clerks & Councils Direct
SLCC – The Clerk Magazine
Letter to 42 Whitstable Road – overgrown hedge
Email from Mrs Deans – ref double yellow lines in Tyler Hill Road
Letter to 48 Tile Kiln Hill – Parking on pavement
Email to Dockers Field Farm – asking them to cut hedge and repair fence – passed to MD who is going to get it done asap
KCC – Kent Minerals & Waste Local Plan 2013-30 Consultation – 31st January to 16th March 2014
Swale Borough Council – Issues and Options for Gypsy and Traveller Site Allocations – Public Consultation 24th February – 25th April 2014
11. Planning Applications
The following applications have been received and circulated to all Cllrs. for comment.
1. CA/13/02384/LUE – Lawful development certificate for occupation of dwelling
whilst in breach of an agricultural occupancy condition – Hothe Lodge, Tyler Hill Road
No objection by BPC, but comments made as to the proof that the property is surplus
to agricultural needs. Also that the granting of a Lawful Development Certificate is
not the same as the lifting of an Agricultural Occupancy Condition.
2. CA/13/02338/FUL – Single-storey rear extension to bungalow – 23 Blean Hill
No objection by BPC
3. CA/14/00094/FUL – Erection of detached dwelling – 114 Blean Common – no
objection by BPC – comment that secure cycle storage should provided on site
4. CA/14/00160/FUL – Proposed first-floor side extension and proposed single-storey
front extension – 10 Mount Pleasant – in circulation
5. CA/14/00132/FUL – Change of use from garage workshop to annexe – 2 Tile Kiln
Hill – in circulation
1. CA/13/02119/FUL – Proposed two-storey rear extension, first-floor extensions
to north and south, and rebuilding of double garage and parking –
52 Honey Hill – GRANTED
2. CA/13/02303/FUL – Demolition of existing workshop, utility and side lobby:
erection of single-storey rear and side extension and alterations – 19 Whitstable
Road – GRANTED
3. CA/13/01128/FUL – Erection of one four-bedroom dwelling with garage and one
self-contained, one-bedroom annexe and new vehicular access – Land rear of 43 to 47
Chapel Lane – REFUSED
4. CA/13/02338/FUL – Single-storey rear extension to bungalow – 23 Blean Hill –
5. CA/13/02384/LUE – Lawful development certificate for occupation of dwelling
whilst in breach of an agricultural occupancy condition – Hothe Lodge, Tyler Hill
Road – WAS LAWFUL
Tree Notices –
1. That Tree Preservation Order No.4, 2013 – Land rear of 43 to 47
Chapel Lane, Blean be confirmed.
2. Re-pollard two Willow trees located on the front boundary – 36 Blean Hill
12. Approval for invoice payments and signing of cheques
Banking details for December 2013
Chq. 002436 – Mr K Waddington – Handyman’s Wages Dec 2013 £121.27
Chq. 002437 – Mrs D Horswell – Clerks Salary Dec 2013 £668.56
Chq. 002438 – HMRC – PAYE & NIC Dec 2013 £ 37.70
Chq. 002439 – BVHMC – Hall Hire Dec 2013 £ 11.00
Chq. 002440 – Mrs D Horswell – Petty Cash Nov & Dec 2013 £ 5.80
DD – Serco Waste Collection – November 2013 £ 53.76
Total paid out £898.09
BVHMC – 50% re-imbursement for Serco Nov Waste Collection £ 22.40
Total paid in £ 22.40
Banking details for January 2014
Chq. 002441 – CPRE – Annual Membership £ 30.00
Chq. 002442 – Mr K Waddington – Handyman’s Wages Jan 2014 £ 121.27
Chq. 002443 – Mrs D Horswell – Clerks Salary Jan 2014 £ 668.56
Chq. 002444 – HMRC – PAYE & NIC Jan 2014 £ 37.70
Chq. 002445 – Mrs D Horswell – Petty Cash Jan 2014 £ 35.80
Chq. 002446 – Zurich Municipal Insurance Renewal £1,396.83
Chq. 002447 – BVHMC – BPC portion of utility bill £ 60.98
Chq. 002448 – Meadow Grange Nurseries – Handyman Supplies £ 30.39
DD – BT – Broadband and Telephone 27th Sept – 17th Dec £ 197.82
DD – Serco – Waste Collection for Dec £ 68.52
Total paid out £2647.87
HPC – Portion of SLCC Annual Membership £ 36.75
BVHMC – 50% re-imbursement for Serco Dec Waste Collection £ 28.55
Total paid in £ 65.30
Bank Statement as at 24th January 2014
Current Account – £2000
Business Reserve Account – £17, 088.86
(Interest bearing account used to feed Current Account, when needed, to maintain a balance of £2000)
12.1 Cllr. Leetham and the clerk had collected the last deed box from Nat West. When the official papers have been received back from the solicitor the two deed boxes will then be placed in the Canterbury Cathedral Archives along with archives already stored there.
12.2 All Councillors were given the paperwork to renew their bank signatory mandates.
13. Date of next meeting
Date of next meeting is 10th March.
14 Any Other Business
14.1 Cllr. Leetham said that The Crab and Winkle Way is to be featured on the television programme ‘Countryfile’.
14.2 There are still two vacancies on the Parish Council.
There being no further business the meeting closed at 9.25pm.
Date _______________ Signature ______________________________
Report from BVHMC to BPC meeting 10th February 2014 – Carol Sturgeon
Update from working party volunteers: painting and refurbishment work was undertaken by volunteers during the Christmas break and the remainder will be completed in Spring.
The builder will complete snagging this month alongside a visit from the fire officer and final signing off by CCC building inspector. Groundwork to external areas at rear to level and grass seed will be undertaken in the spring, plus designation of disabled car parking places at the front of the hall, will be completed.
The main fire exit doors were relocated and changed to all glass doors from the community area with direct access to the paved area and rear car park. The existing fire doors in the community area and large storeroom are now redundant as fire escapes. A list of emergency contacts (volunteers) is on the notice board in the event of need as shown in the new hall guidance and laminated sheets.
These are emailed to all hirers to read for essential information, outlining locations of all mains and services on site , heating, ventilation, fire alarm systems, with hard copies located in both kitchens, in the hall.
A rent review was undertaken by BVHMC members at February’s meeting, the rent will rise in April and again in September as there was no price rise levied in 2013. The energy costs over the past two years has doubled and needs to be addressed.
Therefore from 1st April 2014 the new charging structure will be levied.
Briefly: regular user rent will rise by 50p per hour on 1st April and again by 50p in September = £6.50 per hour which is comparable, fair and competitive to similar local hall charges.
A structure of rates and charges for local, private and business hires for single and/or combination of hall spaces let was agreed, and a public notice will be displayed in the hall ASAP for information.
All new bookings received from 3rd February are charged at the new rates.
The hall liaison officers are planning to invite groups and their members to an open meeting in the hall ASAP to advise them of the charges and changes, to be followed up by a letter from the Letting Officer.
Hall Letting, (legal terms and conditions document) has been revised. This will be emailed to all existing and new hires for their information and records, with no need to print this off, unless desired.
A single summary sheet (page 1) will accompany the legal doc for all users to tick, sign, date and return to the Letting Officer for BVHMC file ,which denotes acceptance of the t’s and c’s legal document sent.
The bleanvillagehall.co.uk website has been updated and refreshed by 3 volunteers to sharpen it up and make it interactive and user friendly with google booking calendar, 360o tour around the hall, what’s on guide, direct links to Pre-School, Blean Church and FOBC . The history of the hall, museum, + past and present events & current news are also featured.
The outstanding and major issues of purchasing a cooker and ventilation system for the main kitchen, to offer catering facilities to user groups, private functions and above all, lunch clubs to alleviate loneliness and isolation for carers of all age groups, residents and care givers in Blean: remains a priority need.
Sadly our bid to CCC for a capital grant in December, was unsuccessful as other bids took priority.
Alternative avenues for funding are being explored. BVHMC received £240.00 in generous and personal donations for the dedicated cooker fund, since January.
There is also a need to target a neglected and very needy group of carers, and their loved ones who suffer from dementia, by providing respite for them all, via a regular lunch club and meeting place, here in Blean village hall Many individuals and Church based groups: Invicta Fellowship, FOBC and Blean Church members have offered help with lunch clubs when the cooker and extraction system are installed.
The main kitchen is being equipped over time (from community fund raising) with a microwave, a range of crockery, cutlery, glasses, cooking utensils and other essential equipment to ensure that the kitchen can function and cater for large numbers when we have a cooker.
Application to KCC Cllr John Simmonds community chest fund for £1500 to purchase heaters & electrical work to ventilate the main toilet block, in the men’s, ladies and disabled toilets, has been agreed.
They will alleviate high levels of condensation and damp due to the lack of heating causing deterioration of the new paintwork and internal fabric.
BVHMC’s 2012-13 annual accounts have been signed off and will be registered on the Charity Commission website ASAP – with a Chairman’s report.
Pledges from BVHMC trustees and a non trustee totalling £20.000 were needed to complete Phase 1 and meet additional and unexpected building work and legal costs incurred, therefore the accounts show a deficit which will need to be repaid before funds can be committed to Phase 2.
Next fund raising event is An evening in Vienna which has sold out.
Sat 22nd Feb = coffee morning, museum open, book stall, children’s table and lunches offered.
Sat 1st March – Annual barn dance Blean School Hall – with Deal Hoodeners’ Ceilidh Band.
Sunday 2nd March – Pyjamas and pancake party – 2pm – 4pm in the hall for children’s races and eating of pancakes. Booking essential: Children £2.50 ea parents/guardian FOC